THOR - Goods Ordering Centralized

THOR – Instructions for Creating Goods Orders in Centralized Systems

GENERAL OVERVIEW

In centralized systems, ordering goods from the central office is done via the internal ordering system to ensure faster and more efficient procurement. The system is simple and optimized for all employees who work with cash registers, invoices, or other program modules.

ORDER CREATION

From the 'Goods' menu or using shortcut keys, open the 'Order Goods from Supplier' or 'New Order' screen.

The program will prompt you to select the supplier. If ordering from your own company, select your company from the list.
Tip: To make your company appear first in the list, add a space at the beginning of its name in the partner registry.

If multiple departments (warehouses) exist within your company (e.g., central warehouse, production, wholesale), you must define which locations are eligible to receive orders and ensure correct business space codes are entered.

Once a supplier is selected, you may enter a note and desired delivery time. The note might include urgency or a client reference. Specify the expected delivery date, especially when ordering on weekends where future-dated orders are common (e.g., for bakeries).

The item screen by default shows sales for the past 7, 30, and 60 days to help estimate quantities for suppliers that aren’t ordered daily. This display can be disabled if it slows down the order entry process.

To pull today's sales into the order, click the button to automatically add items sold today to the order.

Items can be added via code, name, group, etc., just like in other program modules.

You may also import data from a previous order—very useful for businesses with recurring daily items but different quantities. Use 'Import Data from Order' to load an existing template and adjust quantities as needed.

When finished, save the order using 'Save Data'. The system will automatically detect whether the supplier uses the same THOR system. Depending on that, it will either print the order or send it directly into the supplier’s system.
In centralized operations, printing is typically unnecessary because the central office automatically receives the order electronically.